Because of, for example, the GDPR legislation it’s necessary to ask consent to process/save the personal details of people that register. For this purpose, WebinarGeek allows you to create consent fields and add them to all your registration pages.
The easiest way is to add these from your account. Go to your account page and choose the option 'Consent fields' under 'Safety & privacy'. Here, you can add consent fields that are visible for all of your webinars. This allows you to use a consent field for all your webinars at once.
Here you’ll find an example of the option within a consent field.
On account level
In the top right, click on 'Account' > 'My account' > 'Consent fields', under 'Privacy & Security'. You can also add consent fields here that are visible for all of your webinars.
Add a 'Name for internal use', this is something you’ll only see as the account owner.
Add a 'Text next to checkmark', this is a text that will be displayed on the registration page or the embed form next to the checkmark where subscribers can indicate if they agree to the terms and conditions.
You can choose to prevent people from registering when they don’t give you consent. To do this, click on: 'Make field mandatory, registration without consent not possible'.
At 'Add link to your agreement?' you can select the following options:
'Only show checkmark and text': The registration will only see the checkmark and the text you’ve added at 'Text next to checkmark'.
'Link to external URL': Here you can add a link to your agreement. Give your agreement an applicable name that is visible to your visitors and add an external URL.
'Link to an agreement text': Here you can add your own agreement text, which will show up as a pop-up on-screen when the visitor clicks on it. Give your agreement an applicable name that is visible to your visitors and add your text.
Next, configure for which webinars this consent field is relevant. At 'All languages' this consent field will be used for each webinar, for 'Dutch' it will be used for all webinars set up using the Dutch language, and for 'English' it will be applied to all webinars set up using the English language.
Next, click on 'Create Consent'.
Configure for each webinar
You can create a separate consent field for each individual webinar. For example, you can do this when one webinar uses different conditions than the other one.
You can set this up when creating/editing your webinar: 'Registration' > 'Registration fields' > '+ Add consent field'. Follow the steps and choose 'Add consent field'. Click here for more explanation about the steps.
Also have a general consent field active in your account? The separate consent field will be displayed below the general one.
Use as email opt-in
You may choose to save the consent field as an email opt-in field. This means your registrations will be added to an email list automatically after consent. Make sure to configure your email integration with WebinarGeek to activate this feature.
Check the box at: 'This field is an email opt-in field.'
When you mark a consent field as "email opt-in", this will mean the following:
For the webinar this field is visible at, users will only be added to an email list when this option is enabled.
This option automatically cooperates with your email integrations within WebinarGeek. So when you’ve set up an integration with MailChimp, Autorespond or any other supported email provider, someone will be automatically added to that mailing list when that person ticked the required consent field.
For webinars where this field isn't be visible, users will always be added to your mailing list (in case you configured a mailing list).
Edit/remove consent field
On account level
In the top right, click on 'Account' > 'My account' > 'Consent fields', under 'Privacy & Security'.
You can edit your consent field or remove it by clicking on 'Options' > 'Edit' or 'Remove'.
For each webinar
Click on your webinar > 'Edit webinar' > 'Registration' > 'Registration fields'.
You can edit your consent field or remove it by clicking on 'Options' > 'Edit' or 'Remove'.
Export data for burden of proof
All collected data via your "consent fields" can be retrieved in your webinar statistics. In that way, you can always meet GDPR requirements related to your burden of proof.
Click on 'Statistics' in your webinar dashboard, go to 'Registrations' > 'Subscribers' and click on 'Export to CSV'. Open the .CSV file and adapt the column width so you can properly see all filled in columns. Click here for more information about automatically adapting column width (Autoadapt).
The .CSV file contains 3 extra columns:
Consents, here you’ll find the consent fields the viewer agreed to.
Registration source, here you’ll find which source the viewer registered from, e.g. the registration page, an embed form, or another source.
Registration IP, here you’ll find the IP address of the registration.
Keywords: permission fields