To upload a presentation, you must first create it. You can use different apps to create your presentation. For Windows users, that's usually PowerPoint, and for people who use Apple products, it's Keynote. The slides must be saved and uploaded as a PDF or as images (.png, .jpg).
You can also share your screen during your webinar. Click here to read how to do that. For the highest quality and a side-by-side view, upload your presentation to WebinarGeek.
Learn more about setting up your live webinars here!
Animations and videos
If you have animations in your presentation, you cannot upload your PowerPoint as a PDF. If you do, the animations are lost as soon as the slides are converted into separate images. If you only use animations to let bullet points fly in, you can consider creating a new slide for each new bullet point.
If you do want to show animations during the webinar, you can share your screen. Click here to read how this works. If you have uploaded a video in your PowerPoint file, it will not be playable. You will have to use our video injection to play the video.
Uploading the presentation
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
You've now entered the presentation settings. Here, you have several ways to upload your presentation.
Please note! You only see this option with live webinars.
You upload your presentation as a PDF file. To upload your presentation, follow these steps:
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
Select 'PDF file' and choose the PDF you want to upload. The maximum file size is 50 MB.
Individual images (.png, .jpg)
If you have individual images or slides that you want to upload, you can do so in PNG and JPG format. To upload single images or slides, follow the steps below:
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
Select 'Single images' and go to the folder where you saved the individual images.
Click CTRL + A (Windows) or CMND + A (Apple) to select all the images at once and click 'Open' to upload them. The maximum file size is 5 MB per image.
Adjusting slide order
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
Then click on 'Change order'. You will see that the slides start to vibrate.
Click on the slide you want to move, hold down the left mouse button and drag the slide to the right place.
Click 'Done' when the slide is in the right place.
Deleting slides
You can delete a single slide or all slides at once.
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
Delete one slide
Click on the slide you want to delete and then click on 'Delete slide'.
Delete all slides
Click on 'Delete all' at the top right to delete all slides at once.
Speaker notes
You can use speaker notes to support yourself during the presentation. During the webinar, these notes remind you of key words or points that you wanted to mention during your story.
Please note! Speaker notes from e.g. PowerPoint, Keynote or a PDF are not automatically included when uploading a presentation.
You can add the speaker notes to your slides in advance.
Select the specific webinar you want to edit.
Click on 'Edit webinar' to access the webinar settings.
Navigate to the 'Webinar' section.
Click on 'Presentation.'
Then click on a slide that you have added.
You can write and save a note below the slide. You can see which slides have a note by the speech bubble icon.
During the webinar, as a presenter, you will see the note when the slide is displayed. You will have to scroll to read the remainder of the text if not all the text is visible.
Tip! Use the S key on the keyboard to quickly show or hide the notes.
Creating and saving presentation
Please note! It is important that you format the presentation in widescreen. That's a 16:9 ratio (e.g. 1920 x 1080) . Because the live broadcast is streamed in widescreen, the slides fill the entire screen. Make sure you have this set up before you start formatting your presentation.
Creating a presentation in PowerPoint
Go to 'Design' and then 'Slide size'.
Select 'Widescreen (16:9)' if it isn't already there.
This can deviate for each version, click here if you own another version of PowerPoint or own PowerPoint for Mac.
Export slides from PowerPoint
Open PowerPoint and click on 'File' > 'Save as' > Select the location where the slides should be saved.
Then click on the arrow on the right to open the dropdown menu and choose 'Portable Network Graphics format (*.png)'. Then click on 'Save'.
You will then be asked 'Which slides do you want to export?'. Choose 'All slides', the slides are numbered and placed in a folder.
Click here for detailed information on how to export slides from PowerPoint for Mac. Scroll down to 'Exporting your slides as images'.
Please note! Are your slides blurry after exporting?
By default, the export resolution of a PowerPoint slide that you want to save as an image is 96 dpi (dots per inch). For sharper quality, you can adjust this to 300 dpi (dots per inch). Click here for the steps to change the export resolution.
Save PowerPoint as PDF file.
Open PowerPoint and click on 'File' > 'Save As' > Select the location where the slides should be saved.
Then click on the arrow on the right to open the dropdown menu and choose 'PDF (*.pdf)' and click on 'Save'.
Please note! If you have the option to choose a color profile when saving the presentation as a PDF file, opt for RGB. Otherwise, please export the presentation to JPG or PNG.
If you're using PowerPoint for Mac, click here and scroll down the website to 'Export your presentation to PDF format'.
Creating a presentation in Keynote
Click Document in the top right corner.
Choose '16:9' under 'Slide format', if that is not already the case.
Export slides from Keynote
Open the presentation and choose 'File' > 'Export to' > 'Images' (from the archive menu at the top of the screen).
Click here for the guide to exporting a Keynote presentation to images (.png, .jpg).
Save Keynote as a PDF file
Open the presentation and choose 'File' > 'Export to' > 'PDF' (from the archive menu at the top of the screen).
Click here for the guide to exporting a Keynote presentation to PDF.
Please note! If you have the option to choose a color profile when saving the presentation as a PDF file, opt for RGB. Otherwise, please export the presentation to JPG or PNG.
Creating a presentation in Canva
Select the presentation format 1920 x 1080 pixels.
Export slides from Canva
Open your presentation in Canva.
Click on the download icon at the top right.
Select PNG or JPG as file type.
Click 'Download'.
Save Canva as a PDF file
Open your presentation in Canva.
Click on the download icon at the top right.
Select PDF as the file type.
Click 'Download'.
Please note! If you have the option to choose a color profile when saving the presentation as a PDF file, opt for RGB. Otherwise, please export the presentation to JPG or PNG.
Other programs
Do you work with a different program than those listed here? Then you can use one of the following options:
Save the presentation as a PDF file and upload it in your webinar.
Save the presentation as separate images (.png or .jpg) and upload them in your webinar.
Share your presentation via screen sharing. This does require testing beforehand.
Please note! If you have the option to choose a color profile when saving the presentation as a PDF file, opt for RGB. Otherwise, please export the presentation to JPG or PNG.
Keywords: Prezi, power point, Google slides, speakernotes