Viewer stage access settings
It can be difficult to tell who to invite to the stage. This is why we have three options when it comes to letting viewers on stage:
Invite-only: Viewers can only join the stage if they’ve been invited.
Raise hand: Viewers can request to be invited to the stage by raising their hand.
On their own: Viewers can join the stage on their own accord.
Changing the setting before the webinar
In the webinar wizard, navigate to ‘Webinar’ > ‘Webinar settings’
Select the stage access option you want to use
Please note! This setting only applies to webinars that haven’t started yet. If your webinar has already started, use the webinar settings on the webinar page instead. This also counts for dry runs, even if you start a completely new one.
Changing the setting during the webinar
On the webinar page, click the cogwheel icon in the bottom right corner
Choose ‘Webinar settings'
Select the stage access option you want to use
Allow viewers to share their screen
It is also possible for viewers to come on stage and share their screen. There are two ways to do this, before the webinar or during the webinar. If the setting is toggled inside the streaming page it will override the setting in the webinar wizard, but not toggle it in the webinar wizard, allowing for maximum flexibility.
You can read more about screen sharing in this article.
Before the webinar
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Webinar’
Go to ‘Settings’
Toggle the switch next to ‘Allow viewers to share their screen’
Please note! This setting only applies to webinars that haven’t started yet. If your webinar has already started, use the webinar settings in the webinar room instead. This also counts for dry runs, even if you start a completely new one.
During the webinar
On the webinar page, click ‘Settings’ in the bottom right corner
Choose ‘Webinar settings'
Toggle the switch next to ‘Allow viewers to share their screen’
Please note! When this setting is activated, viewers will be able to start sharing their screen even when they’re off stage.
Allow viewers to see a list of viewers
By default, viewers cannot see the number of viewers or the list of viewers in the webinar. You can enable this setting if you want them to be able to see who else is watching the webinar. There are two ways to do this, before the webinar or during the webinar. If the setting is toggled inside the streaming page it will override the setting in the webinar wizard, but not toggle it in the webinar wizard, allowing for maximum flexibility.
Before the webinar
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Webinar’
Go to ‘Settings’
Toggle the switch next to ‘Allow viewers to see a list of viewers’
Please note! This setting only applies to webinars that haven’t started yet. If your webinar has already started, use the webinar settings in the webinar room instead. This also counts for dry runs, even if you start a completely new one.
During the webinar
On the webinar page, click ‘Settings’ in the bottom right corner
Choose ‘Webinar settings'
Toggle the switch next to ‘Allow viewers to see a list of viewers’
Allow participants to see live captions
This setting allows participants to see live captions and is on by default when you create a new webinar, granted it’s part of your subscription. Follow the steps below to toggle live captions on and off.
You can read more about live captions in this article.
Before the webinar
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Webinar’
Go to ‘Settings’
Toggle the switch next to ‘Allow participants to see live captions’
Please note! This setting only applies to webinars that haven’t started yet. If your webinar has already started, use the webinar settings in the webinar room instead. This also counts for dry runs, even if you start a completely new one.
During the webinar
On the webinar page, click ‘Settings’ in the bottom right corner
Choose ‘Caption settings'
Toggle the switch next to ‘Allow live captions’
Toggle webinar recordings
All live webinars are recorded by default, but this can be disabled if you’d prefer no recording to be made. Follow the steps below to toggle webinar recordings.
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Webinar’
Go to ‘Settings’
Toggle the switch next to ‘Allow participants to see live captions’
You can read more about webinar recordings in this article.
Allow participants to share the webinar
A ‘Share’ button appears on the webinar page by default. Participants of your webinar can use this button to share the link to the webinar with other people that they think might be interested. This button can be configured to either lead people to the webinar’s registration page or to lead people directly to the webinar without registration. It can also be disabled. Follow the steps below to configure the webinar ‘Share’ button.
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Webinar’
Go to ‘Settings’
Toggle the switch next to ‘Allow viewers to share this webinar’
Use the dropdown menu to select if viewers should be able to share the registration page or a link to view without registration (direct link)