If your webinars require a high level of security, you might want to consider manually approving every single subscriber that signs up for them. This article outlines exactly how to configure this, allowing you to set it up without fear of missing something.
Step 1: Enable the ‘Send viewing link only per email’ setting
The first thing we want to do is enable the ‘Send viewing link only per email’ setting so that the confirmation page doesn’t show subscribers their viewing link or redirect them to the webinar immediately.
Follow these steps to enable sending the viewing link only per email:
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Registration’
Go to ‘Settings’
Activate the switch next to ‘Send viewing link only per email’
Step 2: Remove viewing link from confirmation email
The second step is to remove the viewing link from your webinar’s confirmation email. So long as this viewing link is sent with the email, subscribers will be able to access the webinar as soon as their registration is done.
Follow these steps to remove the viewing link from your email:
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Emails’
Click ‘Edit’ on the confirmation email
Hover the mouse over the email preview and click ‘Edit email’
Click the block with the webinar title, broadcast time and view webinar button
Click the garbage bin icon that appears below the selected block
The change saves automatically and you’ve now removed the webinar viewing link from your confirmation email.
Step 3: As you collect registrations, manually remove undesired subscribers
You’ll want to manually keep an eye on the registrations your webinar receives in the webinar’s statistics, then remove the ones you don’t approve from the list.
Follow these steps to remove subscriptions from your webinar:
Find your webinar in your webinar overview and click its title
Click on 'Statistics'
Go to the 'Registrations' tab
Click ‘All subscribers’
Find the subscriber you want to remove from the webinar
Click on the button with three dots by that subscriber
Click ‘Unsubscribe subscriber’
This removes the subscriber’s registration and is a very important step as we’re using WebinarGeek’s email system to send the viewing link to all the remaining subscribers once you’re happy with the list, as otherwise they would still receive the new email.
Step 4: Close registration once you’re happy with your subscriptions
As you near the broadcast date of your webinar, consider closing the registrations. This makes it easier to ensure that nobody signs up last-minute between removing the subscribers you don’t want and sending the viewing link to your approved subscribers.
Follow these steps to close registration for the webinar:
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Registration’
Disable the switch next to ‘Allow registrations via registration page’
This shuts down the ability to register for the webinar from the registration page.
Step 5: Use a reminder email to send the webinar viewing link to your remaining subscribers
Finally, we’ll want to make sure to deliver the webinar viewing link to the remaining subscribers that you’ve ‘approved’. We’ll do this by making a reminder email and immediately sending it.
Follow these steps to create and configure the reminder email with the webinar viewing link:
Find your webinar in your webinar overview and click its title
Click ‘Edit webinar’
Go to ‘Emails’
Click ‘New email’ in the top right
Select ‘Reminder email’
Choose ‘New template’ or use an existing one if you’ve made one before
Modify the email to your liking but make sure the ‘View webinar’ button is in the email
Once done, click ‘Create email’ in the top right
Change any settings you’d like to change, such as the sender name or email address
Scroll down to ‘Send email now’
Check the box for the broadcast you want to send the email for
Click ‘Send now’
Your approved subscribers will now receive the email with their webinar viewing link!