The webinar room is the broadcast page for live and test webinars.
For co-presenters, both the live and test versions of the webinar room function in the same way.
If you want to learn hands-on how to co-present with your team, click here!
Joining a webinar as co-presenter
The live webinar room can be accessed starting from 3 hours before the scheduled broadcast. The test webinar room, on the other hand, can be accessed at any time.
As a co-presenter, you can enter the webinar room through the link you received per email or directly from the main presenter. Keep in mind that the test and live webinar rooms have two different links. Make sure to use the right one!
If this is your first time opening a webinar room, WebinarGeek will ask for permission to use your camera and microphone. Choose ‘Allow’ and the preperation room will open.
You can also enter webinars that have already been started.
Preparing in the preparation room
The first screen you’ll see is the preparation room. This page allows you to configure your camera and microphone, and test the audio input before entering the webinar.
Joining webinar before start
This is the screen you will see when entering a webinar that has not started yet:
The first icon toggles your camera. If this icon is red, your camera is disabled.
The second icon toggles your microphone. If this icon is red, you’re muted. The audio indicator below the settings will also display a warning to indicate this.
The third icon toggles your virtual background. If this icon is dark blue, you have a virtual background enabled.
Take a moment to configure your settings. Choose the correct camera and microphone and check the audio indicator below the video to make sure your chosen microphone is working properly. Don’t worry! This can all still be changed later.
When you’re done, click 'Enter webinar' to proceed to the webinar room.
Joining webinar after start
It is also possible to join a webinar as a co-presenter after it has started. This comes with a few changes in the webinar preparation room. When entering the webinar preparation room of a webinar that has started, you will see the following screen:
Once you're done configuring your settings you can choose 'Join off stage' or 'Join stage' to proceed to the webinar room.
Connected presenters will immediately appear on screen for both viewers and presenters if they choose 'Join stage'.
Please note! It's possible to enter the webinar room before the main presenter, but only the team members with the correct abilities can start the webinar.
Webinar room
The webinar room shows you how the webinar will appear to the viewer. Use the buttons below the video to control which elements you’d like to show.
The first icon toggles your camera. If this icon is red, your camera is disabled.
The second icon toggles your microphone. If this icon is red, you’re muted.
The third icon activates screen sharing. If this button is blue, your screen is being shared.
The fourth icon activates your presentation. If this button is blue, your presentation is being shared.
Please note! Team members with the ability to manage other presenters can toggle your camera and microphone at any time. They can also end your screen sharing session.
Changing settings in the webinar room
If you want to change your chosen camera or microphone during a webinar, click the cogwheel icon below the sidebar to your right.
This will open a window where you can change your camera and microphone. Make sure to use the audio indicator below the dropdown menus to check if your microphone is working properly.
Sidebar
The right side of the webinar room is dedicated to a sidebar that you use to control your content, operate the Q&A and use the chat.
The first tab contains lists of your viewers and hosts. You can use these lists to start conversations, ban people from the webinar and open their details. You can read more about this here.
The second tab contains your webinar content. This is where you control your presentation and start your video injections. You can read more about sharing a presentation in this article and more about video injections here.
The third tab contains the interactions you’ve created for the webinar. This is where you start those interactions and review the results during the webinar. You can read more about interactions here.
The fourth tab is the Q&A. Submitted questions appear in a list and you can choose which to answer. You can read more about this here.
The fifth tab contains the public, private and team chats. You can read more about this here.
The sidebar can be hidden or resized when necessary. Just press the 'Close sidebar' button or drag the left edge of the sidebar.
Disabling your camera
Disabling your camera allows you to be invisible to the webinar participants whenever necessary. To disable your camera, simply press the camera button below the video.
Nobody will be able to see you while your camera is disabled. You can re-enable it by pressing the same button.
Please note! Team members with the ability to manage other presenters can toggle your camera at any time.
If your microphone is on while your camera is disabled, your video will be replaced with a 'No video' indicator, so that everyone can still see that you're the one that's talking despite not being visible.
If you want to hide the 'No video' icon for participants without video, you can enable the 'Hide people without video' option. Team members with the ability to manage the stage can configure this in the webinar settings.
Muting your microphone
Muting your microphone allows you to be inaudible to the webinar participants whenever necessary. To mute your microphone, simply press the microphone button below the video.
Nobody will be able to hear you while your microphone is muted. You can re-enable it by pressing the same button.
Please note! Team members with the ability to manage other presenters can toggle your microphone at any time.
If your camera is enabled while you're muted, a muted microphone indicator will appear on your video. Everyone in the webinar can see this indicator to prevent confusion.
Temporarily stop participating in the webinar
You might run into a situation where you temporarily don't have to present anything in a webinar, especially as a co-presenter.
in this situation, a good option is to both disable your camera and mute your microphone. Doing so will completely remove you everyone's view until you re-enable your camera and/or microphone.
