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Set broadcast schedule

It’s possible to set a broadcast schedule for live/automated webinars. The schedule is a combination of individual and recurring broadcasts.

Stefan avatar
Written by Stefan
Updated over a week ago

It’s possible to set a broadcast schedule for live and automated webinars. The schedule is a combination of individual and recurring broadcasts.

For example, you can plan a broadcast specifically for the 26th of May at 6:30 PM, and set it up so that every Friday evening around 8:00 PM there will be a weekly broadcast.

Learn more about creating automated webinars here!

One-time broadcast

  1. Select the webinar you want to edit.

  2. Click on 'Edit webinar'.

  3. Scroll down to 'Date and time' under 'General'.

  4. Click on '+ Add an extra broadcast'.

  5. If you’d like to add a one-time broadcast, in the drop-down menu choose 'On' and select the date and time.

Creating a one-time broadcast

Just-in-time broadcast

To add a Just-in-time broadcast to an already existing automated webinar, you can follow the steps:

  1. Navigate to your automated webinar.

  2. Click on 'Edit webinar'.

  3. Scroll down to 'Just-in-time' under the 'General' tab.

  4. Enable Just-in-time broadcasts.

  5. Choose the available time for the broadcasts.

Setting up a Just-in-time broadcast in existing automated webinar.

Please note! Just-in-time webinars are only available for automated webinars. You can read more about them here.

Recurring broadcast

  1. Select the webinar you want to edit. You can add recurring broadcasts to both live and automated webinars.

  2. Click on 'Edit webinar'.

  3. Scroll down to 'Date and time' under 'General'.

  4. Click on '+ Add an extra broadcast'.

  5. If you’d like to add a recurring broadcast, choose 'Every' in the drop-down menu and select if you’d like to do this on a specific date and time.

    Creating a recurring broadcast

  6. Next, you can set when the recurring broadcast will end.

    Setting an end date for a recurring broadcast

  7. You can add multiple (recurring) broadcasts.

Multiple recurring broadcasts in one webinar

Change time recurring broadcast

In order to change the time of a recurring broadcast, you will have to create a new recurring broadcast with the desired schedule. You can then either set an end date for the old recurring broadcast if you want to keep the existing broadcasts or delete the old recurring broadcast if you don't want to keep them.

Cancel a recurring broadcast

  1. Select the webinar you want to edit.

  2. Click on 'Edit webinar'.

  3. Scroll down to 'Date and time' under 'General'.

  4. Click on 'Cancel broadcast'.

    Cancel a recurring broadcast

  5. A pop-up will appear where you can click on 'Cancel broadcast' again. Afterwards, another broadcast is created to match the configured number of visible broadcasts on the registration page.

Please note! Subscribers are not notified of the cancellation. You can directly send out a custom reminder email to notify them.

Excluding specific dates

To make it an automated webinar as 'real' as possible, you can exclude certain data from your broadcast schedule in the next option. You can add, for example, holidays or days on which no moderator is available for the chat.

Please note! You cannot exclude dates where a broadcast was already created. We recommend adding the excluded dates before setting up the schedule.

Excluding dates from a recurring broadcast

After creating the broadcast schedule broadcasts will be automatically scheduled that match your planning. You can always remove individual broadcasts or change the schedule later.

Limit number of recurring broadcasts for visitors

For a recurring broadcast schedule, you obviously don’t want your viewers to choose from hundreds of options during the registration phase.

That’s why you can use the ‘Limit number of broadcasts visible on the registration page’ setting to prevent this from happening. This article explains how to configure it.

Default replay settings

When creating your webinar, you set the replay settings. You can change these settings for new episodes added later. You can do this with the default replay settings. If you want to change the default replay settings, follow the steps below.

  1. Select the webinar you want to edit.

  2. Click on 'Edit webinar'.

  3. Navigate to the 'General' tab and click on 'Default replay settings'.

This way you can choose until when your subscribers can watch the replay of the broadcasts of your broadcast schedule. With the standard replay settings, you also have the option to change the email address you entered when you made the webinar initially.

Default replay settings button
Replay settings window

Keywords: extra, reoccurring

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